Do I need any paid services?

Yes. You need a Google account, Google Sheets access, and an active VLM Run API key.

How do I import this workflow into n8n?

Copy the workflow JSON into n8n via the import option or recreate the nodes following the listed setup steps.

Can I run this without coding?

Yes. All steps use official n8n nodes and OAuth credentials; no custom code is required.

Extract and Process Healthcare Claims with VLM Run, Google Drive and Sheets

Verified

Monitor Google Drive for new files and append details to Google Sheets.

n8nMarketingBeginner👁 18 views

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Updated 2026-06-16

What this workflow does

This automation watches a target Drive folder, retrieves incoming files, and records their details plus extracted data directly into a connected Google Sheet for structured logging.

It suits operations teams needing reliable intake and searchable records of documents without manual entry after initial setup.

Who is this for?

Claims processors, operations teams, and compliance staff at healthcare providers or insurers who handle incoming claim documents daily.

What problem it solves

Manual entry of healthcare claim files from Drive into structured records is slow and error-prone. Teams need reliable AI extraction to populate Sheets without constant copy-paste work.

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What it automates

Daily claims inbox

A billing team drops scanned claim PDFs into a shared Drive folder and sees each one parsed into a new row with patient and charge details within minutes.

Audit trail creation

Compliance staff route every uploaded claim through VLM Run so the Sheet becomes a searchable log with timestamps, file IDs, and extracted fields for later review.

Support ticket triage

Customer-service attachments saved to Drive are automatically summarized and added to a tracking Sheet so agents can quickly check status and amounts due.

How the workflow works

The 2 nodes in this automation, in order.

1Google SheetsgoogleSheets
2Google DrivegoogleDrive

Apps & integrations used

Google SheetsGoogle Drive

How to set up Extract and Process Healthcare Claims with VLM Run, Google Drive and Sheets

1Create the Drive folder and copy its Folder ID into the Google Drive trigger node.
2Install the verified VLM Run node from the node list.
3Add Google Drive OAuth2 credentials to both the trigger and download nodes.
4Add VLM Run API credentials from app.vlm.run/dashboard to the VLM Run node.
5Create the target Google Sheet, note its ID, and configure the Google Sheets node with matching headers.
6Upload a test file to the watched folder, run the workflow once, then activate it.

How to customize this workflow

→Change the Google Drive trigger to watch a specific file type or subfolder only.
→Add a filter node after the download step to skip files above a chosen size.
→Insert a Set node to rename or reorder fields before writing to Sheets.
→Replace the final Sheets append with a different destination node if needed.