Summarize Meeting Transcripts with GPT-4 & Sentiment Analysis for Gmail
VerifiedMonitors Google Drive for meeting notes and emails GPT-4 summaries via Gmail.
What this workflow does
The automation watches a Google Drive folder for new meeting notes, then uses an AI Agent and OpenAI Chat Model to extract content, summarize transcripts, group tasks by sentiment, and produce a styled HTML email sent via Gmail.
Built for project managers, AI builders, and teams that need structured meeting summaries delivered automatically with no manual steps.
Who is this for?
Project managers, AI builders, and teams who want structured, automated meeting summaries with zero manual work.
What problem it solves
Manually extracting text from meeting notes, summarizing them, analyzing sentiment, and emailing reports takes significant time and effort.
What it automates
Post-meeting recap for PMs
Automatically summarize weekly team syncs stored in Drive and email HTML reports with action items grouped by positive/negative sentiment.
Client meeting follow-ups
Process new PDF transcripts from client calls and deliver sentiment-aware summaries to stakeholders via Gmail without manual review.
Team knowledge sharing
Turn raw meeting notes into consistent, styled summaries that get pushed to inboxes for easy archiving and task tracking.
How the workflow works
The 5 nodes in this automation, in order.
- 1Google DrivegoogleDrive
- 2Gmailgmail
- 3Codecode
- 4AI Agent@n8n/n8n-nodes-langchain.agent
- 5OpenAI Chat Model@n8n/n8n-nodes-langchain.lmChatOpenAi
Apps & integrations used
How to set up Summarize Meeting Transcripts with GPT-4 & Sentiment Analysis for Gmail
- 1Connect Google Drive, OpenAI, and Gmail credentials in n8n.
- 2Point the Google Drive Trigger node to your meeting notes folder.
- 3Paste the system prompt into the AI Agent node using the OpenAI Chat Model.
- 4Configure the Gmail node: set Email Type to HTML and Message to {{$json.email_html}}.
- 5Drop a test PDF/TXT file into the monitored folder.
- 6Execute the workflow once to verify the full run.
How to customize this workflow
- →Swap GPT-4o for a cheaper model like GPT-3.5 in the OpenAI node.
- →Change the trigger from Google Drive to another supported file source.
- →Add a Slack or Teams node after Gmail to broadcast summaries.
- →Extend the AI prompt to extract specific fields like deadlines or owners.
Summarize Meeting Transcripts with GPT-4 & Sentiment Analysis for Gmail: pros & cons
Pros
- +Zero-touch automation after initial setup
- +Uses GPT-4o for high-quality summaries
- +Includes sentiment-based task grouping
- +Delivers ready-to-read HTML emails
Cons
- –Only works with non-scanned PDFs/TXT files
- –Requires paid OpenAI usage for GPT-4o
- –HTML email formatting is fixed unless the prompt is edited
Frequently asked questions
It watches a Google Drive folder, summarizes new meeting notes with GPT-4o, performs sentiment analysis, and emails a styled HTML report via Gmail.
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